PIM software is an effective method of planning your daily events, recording your thoughts and managing your business projects. It is much like keeping a daily diary or using an electronic todo list, plus it provides many useful features that you couldn't enjoy if writing down this information in a paper todo list or journal. This program helps you create a detail plan of action for the nearest future and effectively schedule your long-term activities and projects.
Organize Personal Information Hierarchically
Using a PIM file for hierarchically organizing all important information on you and your activities will make it easier for you to plan and manage your business and life. You will be able to keep all of your ideas and plans in digital format in one place. Your file can be stored on your computer drive as well as on a removable drive. There will be no searching endlessly for a missed piece of your data because everything you need will be safely kept and easily updated in your PIM software, such as VIP Organizer.
Follow These Tips
Here are a few tips that can help you use VIP Organizer for better organizing your personal information in a hierarchy:
- Use categories to organize your personal data by related topics, such as Family, Health, Finance, College, Work, Fun, and so no.
- Add subcategories to break down larger topics into smaller ones, for example Family can be broken down into several subcategories Birthdays, Children, Shopping, etc.
- Set one of the available icon for each category to make it more attractive and eye-catching
- Use filters and ascending/descending sorting to sequence and organize items in a convenient way
Create Todo List
Electronic todo list makes it possible to do things according to a plan. Priorities, deadlines, breaks, links are a few tools of e-todo list that will help you plan and do your personal tasks effectively and efficiently. VIP Organizer software allows you to use those and other task management tools to create multiple todo lists in electronic format and keep them in a single file.
Prioritization lets you plan and manage your tasks according to their urgency and importance. The most pressing and immediate todo items should be marked with the highest priority and be done first of all. Less important and not urgent activities can be postponed and moved to the bottom of your e-todo list. These ideas of prioritization will let you avert multitasking and procrastination.
Pareto principle, Task Priority matrix, Boston prioritization approach, Grid Analysis approach are a few examples of ways that help in defining and setting ranks for your daily activities. In VIP Organizer PIM software you can set several different priority levels to rank your todo items.
Set Due Dates and Recurrence Patterns
When you plan your personal tasks, it is important to estimate the final date & time will which each task should be done. Due dates help you define your todo list in time and estimate your schedule. Along with priorities you can due dates in VIP Organizer to plan and organize your todo lists according to your time management expectations. For each item you can set date and time that tell you when the task is due do be done. If your task is repeating or must be done with equal certain multiple times, then the PIM software lets you set the right recurrence pattern and schedule the task. The program also shows the time remaining till your task's due date.
Add Links and Reminding Alerts
Linking to documents and URLs lets you quickly find files necessary for doing your tasks and open necessary web sites and go to your emails. In VIP Organizer you can use Hyperlink to links your tasks to docs and URLs. If there is an upcoming task that is critical to you and so you don't want to forget about it, the PIM application lets you set reminders at an exact date & time or before the task's due date. Reminding alerts can be sent right to your inbox, so even if you are not at your desktop you can use your mobile or laptop to access your email and read the message.
Manage Business Data with Simple PIM Software
Being professional, you need to keep all of your business data handy in order to know what actions to do in the next few hours and when it is the best time to hold a project meeting, call a customer, or make an appointment. A simple PIM software solution can help with addressing this need. VIP Organizer allows you to be an expert in business task management and keep your business data in safe. The program helps you plan upcoming business events, add the contact details of your customers to your action plan, add some text information and make notes, export current view of your todo list into popular formats (Excel, TXT, XML), and also print out your tasks. The database can be protected with a password, so your business data will be in safe.