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Project Management Template - To Do List for Project Management

Project Management Template

Project Management template is a 'to do list' for project managers to deliver projects effectively. Use this Project Management Template as a step by step guide to put your project plans together.

You can download this template in VIP Team To Do List database format.

Project-Management.zip 50Kb


Task Name
Team Memebers
Getting Started
  • Develop a business case for the project
  • Make sure the project fits company agenda
  • Overview any key risks avoiding details
  • Identify all concerned in the project
  • Consult a finance expert
  • Get the business case approved by senior managers
Simon Peels
John Border
Mat Crew
Simon Peels, Tim Ross
Mike Tison
Simon Peels, Tim Ross
Defining The Project
  • Write project definition statement
  • Send project definition statement to all concerned
  • Define areas be included in the project scope
  • Describe what each person does in the project
  • Specify responsibility of each project team member
  • Think who should be in the project team
  • Ensure each team member has the skills required
  • Form a group of project managers
  • Hold a meeting with all concerned
Simon Peels, Tim Ross
Simon Peels, Tim Ross
Simon Peels, Tim Ross
Simon Peels, Tim Ross
Simon Peels, Tim Ross
Simon Peels, Tim Ross
Simon Peels, Tim Ross
Simon Peels, Tim Ross
Simon Peels, Tim Ross
Planning The Project
  • Make your project planning Template
  • List all the activities in work breakdown structure
  • Group tasks under different category headings
  • Write down dependencies of all activities
  • Estimate how much time each activity will take
  • Identify activities that have to be completed by the due date
  • Prioritize planned activities
  • Make a communication plan and communicate it with all concerned
  • Carry out a full risk analysis
  • Appoint a team member to manage each risk
  • Filter your project for slipping tasks
  • Make a Gantt chart to monitor the project progress
  • Make a milestone plan for the stages of the project
  • Check the project by the milestone dates
  • Set a realistic deadline for the project
Simon Peels, Tim Ross
Simon Peels, Tim Ross
Simon Peels, Tim Ross
Simon Peels, Tim Ross
Simon Peels, Tim Ross
Simon Peels, Tim Ross
Simon Peels, Tim Ross
Simon Peels, Tim Ross
Mat Crew
Simon Peels, Tim Ross
Tim Ross
Simon Peels, Tim Ross
Simon Peels, Tim Ross
Simon Peels, Tim Ross
Simon Peels, Tim Ross
Monitoring The Project
  • Agree monitoring and reviewing process with senior managers
  • Deside on how and what will be monitored in the project
  • Keep records of the project
  • Choose the type of control that is needed
  • Agree monitoring and approving changes system with senior managers
  • Have a formal approval from senior managers before action a change
  • Appoint someone to be responsible for the project quality
  • Review the project quality with the client
  • Make sure someone can sanction changes in senior manager absence
  • Set an agenda for project meetings to review progress
  • Define action points against each item on the agenda
  • Review the items on the critical path
  • Report if the cost or time limit exceed
  • Report progress at the end of each stage of the project
  • Monitor issues that may be causing concern
Robert McMurrey
Tim Ross
Simon Peels, Tim Ross
Simon Peels, Tim Ross
Robert McMurrey
Simon Peels, Tim Ross
Tim Ross
Omar Haiam
Omar Haiam
Simon Peels, Tim Ross
Simon Peels, Tim Ross
Simon Peels, Tim Ross
John Border
John Border
Simon Peels
Closing Down
  • Set a date for a post project review meeting
  • Invite senior managers and project team
  • Consider debriefing the project team at the meeting
  • Check whether you have the same results as in original plan
  • Check budget, quality requirements and deadline meeting
  • Make a list of unfinished tasks
  • Write final project report and share it with all concerned
  • Inform all involved in the project about its closedown
  • Write personal thanks notes to project contributors
  • Celebrate the close down withing your team
Simon Peels, Tim Ross
Robert McMurrey, John Border
Simon Peels, Tim Ross
Simon Peels, Tim Ross
Mike Tison
Simon Peels, Tim Ross
Simon Peels, Tim Ross
Tim Ross
Tim Ross
Simon Peels, Tim Ross
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