Success of most companies largely depends on whether human capital is used efficiently in their business environments. Businesses that succeed in acquiring, retaining and developing good workforce have more chances to outperform their competitors and gain greater employee value. Moreover, efficient use of human resources paves the way for cost reduction and greater data accuracy.
Human resource management software lets establish and carry out an efficient staff management process. It helps companies manage knowledge, skills, and motivation of employed personnel. Such a program is often regarded as the key to sustainable business growth because it simplifies managing employee data, eliminates routine paperwork, and helps in analyzing staff performance.
Managing HR data
Essentially, human resources (HR) are people employed by an organization and involved in accomplishing certain tasks, projects and goals. Those people are supposed to utilize their knowledge, skills, and experience to undertake assigned activities and produce desired outcomes.
Managing human resources is a complicated enough process that embraces setup and use of a large pool of data, including such information as employee profiles, attendance reports, performance reviews, training templates, job schedules, etc.).
Human resource management software simplifies this process and makes it easier for managers to navigate between HR data. In particular, it lets organize the data by the following categories:
- Employee data, incl. personnel profiles, personal achievements, merits, etc.
- Job data, incl. task lists, projects, job descriptions, success evaluation criteria, etc.
- Training data, incl. staff evaluation programs, training templates, certification requirements, etc.
- Analytics data, incl. various reports and summaries on staff performance, productivity, attendance, etc.
The same approach to organizing and managing HR data can be used in CentriQS data customization solution. This software lets create a secure MS SQL database which keeps and organizes all of your company's HR information. For instance, the profiles of your workers can be managed in the Employees view. For each employee you can specify such details as Photo, Name, Job Title, Email, Phone, City, and more.
Eliminating routine paperwork
Traditionally, the HR management process involves routine paperwork and manual recording. Writing job descriptions, filling out payroll details, developing training schedules are just several examples of the routine paperwork activities required for managing workforce data.
Human resource management software reduces the need for paperwork and manual records. It lets link HR data to respective documents and files. The benefit is that employees have no need to search for required files on their computers or network but they just keep all necessary documents handy in one place where their data is kept.
For example, in the Files view of CentriQS let you add various files (.doc, .pdf, .png, others) to your database. If files are too large and so cannot be uploaded to the database, you can create links to their locations. Also you can link your documents to other HR data (incl. Tasks, Projects, others) available within your CentriQS database.
Analyzing HR performance
It is hard to image a successful business organization which doesn't take care of managing personnel performance and skills. Performance reporting and competence analysis will help identify and monitor behaviors, objectives, competencies and skill gaps, so it will be easier for managers to tailor personnel development plans to current performance needs. That's why companies should be involved in continually developing the skills and performance of both managers and employees.
HR management software forms the backbone of a company's workforce control operations by delivering information and analysis on every employed individual. Employee analytics data helps managers make better decision regarding career progression, salaries and wages, bonuses and penalties, attendance, training and certification needs, succession planning, and other critical issues.
For example, CentriQS solution lets use OLAP cube data to create numerous kinds of performance reports. In particular, in the Task Analytics view you can create a pivot table that shows time performance per employee over a reporting period (e.g. 1 month). If needed, you can visualize personnel performance data by using the Chart panel.
Managing payroll data
Creating payroll is one of the key activities involved in HR management. This activity involves calculating the total sum of all compensations for employees (incl. tax dedications). It results in creating a payroll sheet that shows what amount of money is paid for employees for their services provided during a certain period of time. The challenge of the payroll process is that all employee pays and tax dedications should be accurately and timely calculated and made.
At the hub of human resource management software there is functionality for managing correct withholdings and deductions. It lets address the payroll challenge by allowing creating payroll sheets in which accountants or other responsible individuals can make calculations relating to salary payments, tax withholdings, deductions, etc.
For example, the customization capabilities of CentriQS lets you create the Payroll view in which you can manage and calculate employee compensation. You can customize the Payroll view according to you needs; for instance, you can add such custom properties as Code, Employee Name, Pay Type, Job, Rate, Dedication, others. CentriQS lets you add expressions and formulas to your custom properties, so the payroll data can be calculated automatically once entered in the Payroll view.