It is natural that your contact list becomes larger every day because you deal with growing number of people. Names, emails, addresses, job titles, zip codes, and other contact details need to be recorded appropriately and organized into an electronic address book, so that next time you can use your records to find a needed item quickly. Address book software will be the best solution for you to manage your contacts. It lets you create a single database for keeping and managing the contact details of your coworkers, clients, friends, partners and other people you deal with. An example is VIP Task Manager. While you can use VIP Task Manager for contacts management, this software goes far beyond a typical address book program and provides a complete solution for managing business data.
Easy Address Entry
The way how easily you create entries in address book software determines how well this software will help you manage your business contacts. If the interface is not user friendly, you are confused by too many options on the toolbar, the entries are messed up, and your computer performs heavily, then most likely this program rather hampers than helps you in contacts management, and it is not what you really need.
All entries in VIP Task Manager can be listed alphabetically (A-Z and Z-A) or sorted manually. The program is fast and has a user friendly interface with convenient toolbar, so creating new entries in your database is easy. There are two types of entries such as tasks and groups. Custom fields help you specify tasks and groups by user-defined properties to tune the program to your contact management needs. For example, you can create "Phone", "Email", "Address", "Birthday", "Job Title", "Company" and more new properties which will be displayed in the Custom Fields tab in your tasks. When you create a task or group you can enter needed values into the properties.
Flexibility in Organizing Contacts
It is very important that you can organize contacts in a flexible way, so that the data is easy to read, edit and manipulate. When address book software gives you this flexibility in managing entries in your contact database, you feel more comfortable with managing your accounts and contacts. You don't have to search through multiple unorganized entries in your database to find several items you really need. Everything you need right away and immediately can be easily and quickly displayed on your screen.
VIP Task Manager provides the Task List view that is best for organizing entries and manipulating contact data. The software lets you filter, sort and group the data in the Task List view. For example, you can group your contacts by the "Country" column so that the entries will be organized by "United Kingdom", "USA", "Canada" and other countries you entered for your contacts. The data can sorted out alphabetically, and filters will help you display entries of selected addresses.
Email Notifications and Alerts
Managing addresses and contact details often involves use of notifications and alerts that help users keep track of upcoming holidays, scheduled reminders, prioritized tasks, and urgent dates. Address book software automatically pushes critical information to right employees. When an update is made to a contact entry or a reminding alert is triggered, your employees will receive a bubble or/and email notification, and you can you decide how much information they can see.
In VIP Task Manager software users can subscribe to notifications to ensure their awareness of all (or specified) changes made in the database. Notifications can be received as email messages at inbox or bubble alerts at desktop.
Reminders can be scheduled for alerting at/before specified date and time to tell users about upcoming urgent tasks. Even customers and vendors can receive automatic reminders right to their inbox. You can also send tasks (including contact details) to users' addresses and other emails.
Address Book and Business Data Software
Using an address book software for managing contacts is just one of the multiple tasks that many employees need to carry out in their daily practice. Ideally, contacts should be linked to other business records in order to help employees do all of their tasks with help of a single business data software tool. If you could keep the data you deal with in one database and if other users could also manage their data in the same database, then this solution would be great for all employees of your company. It would allow you to collaborate with coworkers and superiors and share information in real time.
With help of VIP Task Manager you can create a single database for managing tasks, schedules, projects and contacts. The program features the Task Tree view that helps you organize all of your business data by categories and subcategories. Contacts can be labeled by the Contacts category, your individual tasks can be saved in the My Assignments category, items relating to employees and HR can be added to the Personnel group, etc. You can set priority and status for entries to keep them on the right track. Other users can access the database to view and modify entries. The system of permissions lets manage (deny or allow) user access and protect business data.
Complete Solution for CRM
If you need more features and powerful customization for managing business contacts and other data, then CentriQS will be the best program. In CentriQS database you can create a client base (the Customers view) and specify each customer profile with multiple properties. In the Customers view you can display photos, names, addresses, emails and other data of your clients. The software lets relate entities in your database to each other. For example, entity "Customer" can be related to entities "Project", "Opportunity", "Lead", "Quote", "Invoice", and more. You can use CentriQS as a complete CRM solution to manage contacts and sales activities in your company.