Employee time management makes it possible to effectively organize working hours of personnel so that they show expected or better performance at workplace. Some companies fail to organize their personnel because time is so hard to budget and track. With help of software corporate time management is no more challenging. CentriQS allows you to enjoy automatic time tracking, use time logs for error-free payroll and billing, develop accurate job schedules, and use priorities for activity ranking.
Automatic Employee Time Tracking
Automatic time tracking is a key to managing working time of your personnel. Since it is automatic you don't have to make time sheets manually but you can easily gather information about how much time an employee spends on each particular job. Overtime, double-time, flex-time, part-time, time-off, interruptions are all logged automatically and provided for analysis and accounting with help of CentriQS software. And whatever else you need for effective employee time management can be also handled with CentriQS.
Timer for Actual Time Accounting
CentriQS features Timer which acts as an automatic employee time tracker. Timer makes the process of recording working hours much faster and more accurate. When an employee begins to do a task Timer can be run minimized or on the top of all windows. CentriQS employee time management solution tracks time for only one task at once so this feature eliminates any idea of multitasking and lets employees focus on right assignments during their workday.
Any breaks and interruptions are counted by the software - when you need to interrupt your task you just hit the Pause button and then can start Timer again when you're ready to proceed with the task. Timer logs the working hours you actually spend on your task, while interruptions or idle time are not counted.
Employee Time Management for Error-free Payroll and Billing
When a company needs to deal with contractors, exempt, non-exempt, and other employee accounts, it can be difficult to gather the timesheet data required to ensure accurate payroll and billing. Different pay rules and requirements for overtime, time-off, and other time exceptions create challenges when calculating correct remuneration amounts for employees and invoice amounts for clients. Payroll and billing errors are not uncommon unfortunately, and fixing them can be an administrative nightmare for accountants and executive personnel.
These challenges also create complications when managing compliance with corporate employee time management policies. Without an easy and affordable way to collect the timesheet data and apply appropriate time accounting tools, apparently you have no way of knowing whether your business is complying with labor regulations. This lack of transparency creates huge business risks which, if left unhandled, could result in costly legal liabilities and worse reputation for your company.
CentriQS allows you to accurately account for working hours of your workers for error-free payroll and billing. The Time Logs view in this software displays time logs to help you calculate working hours actually spent by your employees on particular tasks. You can use this data in estimating pay amounts for personnel and creating invoices for clients. The program allows counting idle time and also creating custom properties for calculating time exemptions. All payroll and billing data is securely and easily accessible in CentriQS server, providing you with the information you need to ensure labor compliance across your entire organization.
Accurate Job Scheduling
Accurate job scheduling lets assign an appropriate number of employees to right jobs during each workday. In order to achieve accuracy in job scheduling, you need to ensure that every piece of information added to an employee schedule is valid and reliable. For this purpose, you can take into account the following considerations:
- Activity Duration - when each activity of the schedule should start and finish.
- Dependency Relationships - how scheduled activities relate to each other, or which are predecessors or successors.
- Resource Availability - consider if there are enough resources to comply with the schedule.
- Target Completion Date - be sure you know till what date all of your scheduled activities are to be done.
Scheduler for Schedule Making and Time Management
Right employee time management software helps you address these considerations. As an example, CentriQS provides the Scheduler view to help you make accurate job schedules for you and your personnel. This program allows you to set a time frame (Start Time & Finish Time) or duration per scheduled task, manage predecessor-successor relationships, allocate HR and other resource to tasks and sub-tasks, and check current assignments against target due dates. The Scheduler view displays all scheduled tasks on one or multiple user calendars. The Tasks panel on Scheduler lets you view the details of your tasks, with possibility to drag-n-drop each one right to Scheduler for quick and easy job scheduling.
Priorities for Job Structuring and Ranking
If there are too many items on a single job schedule, apparently it becomes unclear what tasks to do first and what items can be postponed for a while. In such a case, use of priorities can be the right solution. CentriQS lets use 5 priority levels - from "Highest" to "Lowest" - to rank schedules tasks and plan out your workday.
The program also provides one more prioritization system for effective employee time management - you can use the Urgency-Importance matrix to sequence your activities by 4 ranks: important, critical, interruptions and destructions. CentriQS lets you use characters A, B, C, and D to set priorities accordingly.