Time and personnel are two critical resources that drive success in any business organization that employs people. When your company can efficiently manage both resources your chances for success get increased. Employee time tracking software provides you opportunities for improving employee and time management practices in your business. Such software allows you to track working hours spent by your personnel and account for employee commissions. It also enables better collaboration between managers and their subordinates.
Simplifying Time and Employee Management
When your employees are assigned to right jobs with right timing, it is easy to find out who is on schedule, who is working well, and who is slacking off. A combination of time management and employee management makes it possible to get your personnel organized and also helps you come up with an action plan for tracking employee time and performance. Otherwise, your workers can end up with reduced performance and unmet deadlines and you can fail with your management initiatives and broken schedules.
Some employers and managers prefer using micromanagement techniques to achieve improvements in employee performance and scheduling. They think that by micromanaging their workers they know better about existing troubles and can foresee possible difficulties. They try to track each minute spent by every employee on a specific job. And as practice proves, rarely this approach brings about certain positive results for the management team, but not for the personnel.
Using micromanagement in employee time tracking software is so specific approach that often it de-motivates and annoys hard-working employees rather than ensures performance enhancement. It also potentially drives employees to leave their current workplaces for better employement. Besides, managers are likely to waste most of their precious time trying to track every piece of work and every action of their subordinates.
Agree on Time Estimates
It is a best practice that concurrent organizations avoid micromanagement and try to find consensus with their employees. They trust their personnel and believe that an experienced employee knows better how much time and effort will be required to complete a task or job. A common approach is like the following:
- Before a given job is started, the job manager communicates with the job performer to discuss time requirements and agree on a time estimate. This estimate represents an approximate amount of time required to complete the task by the performer.
- Next, the employee begins to do the job, and the manager keeps track of employee performance and job progress on a regular basis, e.g. daily. It should be noted that the manager acts like a coordinator who synchronizes employee performance with the job schedule, rather than a micromanager who interferes in the employee's activity.
- While the task is in progress, the employee uses groupware software to provide constructive feedback to the manager to point out performance issues and report on the time remaining till task completion. This feedback helps the manager to figure out current performance level and adjust the job schedule accordingly.
Tracking Task Estimate, Actual, Remain
CentriQS solution is designed according to best practices of time and employee management to let users benefit from an opportunity to improve their time performance. This program allows setting 'Estimate', 'Actual' and 'Remain' for tasks to help managers and performers get the most of their collaboration, following the abovementioned approach in combination with collaboration software.
When assigning tasks, managers can set 'Estimate' to tell employees the approximate amount of working time they are expected to spend on assigned tasks. Employees can set 'Actual' and 'Remain' when doing their tasks, and manager can keep track of these attributes to estimate schedule efficiency and make necessary adjustments. The Task Analytics view helps track time deviation per task per employee on a daily basis.
Accounting for Employee Commissions
Employee commission accounting lets you manage compensation variables for your commission-based workers. Such variables include actual time, commission rates, bonuses, fines, training expenses, and other. With help of employee time accounting software you can calculate all of the variables you use to track employee pay for hourly wages and sales sessions. Such software simplifies commission accounting and creates all-in-one reports that summarize overall information on employee effort, jobs, schedules, and expenses. You can use job costing methods in your commission rules, track employee working time, and manage payroll data.
Employee Time Tracking Software and Job Costing
CentriQS enables tracking of employee time by means of the Timer capability. The program offers a job costing scenario that lets create time logs for accounting for working time spent on each task by every user. Time logs can also include cost-related properties such as Cost per Hour, Tariff, and the like. By means of time logs, you can calculate employee remuneration, account for salaries, and impose fines.
Manage Payroll Data
The payroll process aims to calculate the total amount of money to pay for employees for their working effort during a reporting period, e.g. week or month.
By managing payroll data you can keep track of the process to know exactly what commissions you need to pay and when. CentriQS allows you to create the Payroll view in which you can keep all records on your payroll process.
Job Billing Data
Billing is another way to use CentriQS time logs. When you need to generate invoices to justify job cost for your clients, you can use the Time Logs view. For each client there can be created a detailed breakdown of billing data that shows job duration, employee name, rate, cost, etc. You can use this data to issue invoices for your customers and also report on job performance.