Managing personnel offers great rewards, both financial and personal, but success of this business-critical process requires an exceptional understanding of people and their skills, motives and behaviors. First-time HR managers and business owners are often surprised to find out how much time and effort are required to be successful when they're in charge of managing all aspects of their employees. Fortunately, personnel management software makes it easier to manage employees and their performance. Such software helps recruit right people, supervise and motivate employees, anticipate trends and exploit improvement opportunities.
Recruit Right People for Your Personnel
From the start-up stage of the personnel management process, one of the biggest challenges for your HR manager is to find and acquire right people for the team. The recruiter needs to define a combination of skills, knowledge and experience that will give your business the greatest chance for success, and the perfect combination is subtly different for every organization.
Candidates for filling job positions must be carefully interviewed and tested against job requirements to make sure that they have necessary talents to work together in harmony and bring value to the employer. As your company grows and the need for collaboration software gets stronger, the HR manager needs to constantly look ahead and clearly realize what additional competence may be required in the future, making the personnel always work on improving their skills and expertise.
Templates for Easier Planning
Fortunately, with use of personnel management software the challenge of employee recruitment and development appears to be easier to handle. Such software lets you plan and control the course of the recruitment process and also keep track of employee performance. In CentriQS you can create templates that describe typical steps and tasks you need to accomplish to interview candidates and evaluate their skills. Task templates will also help you plan for employee training and skills improvement. When you need to carry out an interview or plan for a training session you can access your templates on the Templates panel to quickly create necessary tasks and make assignments.
Supervise and Motivate Employees
Managing personnel effectively requires being a supervisor and a motivator. In order to be productive, your employees need to get clearly direction from the manager and understand what's expected of them. They also need to be able to give valuable feedback and to voice their own opinions regarding one or another issue happing in the working environment.
If your manager is a good supervisor, this individual can provide employees with right insight and clear idea into how the work should be done. If the manager is open to communication, your personnel are able to provide valuable ideas on how to increase sales and improve the company's operations. Good motivation and encouragement in combination with featured groupware will ensure that your workers put forth greater effort because they believe the company appreciates greatly their contributions to business success.
Employee supervision and motivation are made easier with help of personnel management software. In CentriQS you can create tasks, assign them to your workers, and supervise how the tasks are being done. In the Tasks view, all of the tasks are listed in a spreadsheet-like format with multiple rows and columns (incl. 'Assigned To', 'Due Date', 'State', 'Priority', etc.) that help you keep track of work progress and supervise individual and group assignments. Your manager can add notes to tasks to tell your employees how the work should be done and what needs to be changed. Your personnel in turn can leave task comments to express their ideas regarding their assignments and related issues. 'Costs' column will show cost per task and can be also for calculating remuneration and bonuses.
Anticipating Trends and Improvement Opportunities
A creative aspect of personnel management is being able to spot emerging opportunities and find ways to leverage these opportunities before the company's competitors are able to. In particular, it is about spotting the most talented workers and groups, identifying new ways of employee engagement and motivation, exploring technologies that could let personnel work more efficiently and bring higher value to the business. Even with pressing day-to-day duties, your HR manager has to be forward-looking and dedicated to analyzing current situation and formulating a long-range vision for your business.
Data Analytics in Personnel Management Software
The challenge of exploring trends and exploiting opportunities can be successfully addressed if your manager has a powerful tool that collects and sorts out all data about personnel, their performance and job issues. For instance, CentriQS provides a data analytics tool that lets gather employee-related data in one pivot table for further analysis and report building. You can analyze the performance of your workers by multiple properties.
For example, such time-related properties as 'Estimate', 'Actual' and 'Remain' will tell you whether you have planned right durations for your employees' tasks, whether the workers have met your expectations, and what time currently remains to task completion. The property 'Deviation' will help you anticipate performance trends and plan for improvement opportunities for next periods. With help of the Charts panel you can visualize personnel performance.