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For many people, project management has already become an integral part of their daily lives. Even those people who are not familiar with this knowledge area can use simple project organizer software applications to make their lives better. Businesses use enterprise-level solutions to manage their projects, personnel, inventory, sales, etc.
Simple Project Organizer for Single User
No matter what kind of activity you are involved in, everything you do can be presented as or organized into projects. Renovating the kitchen, building the garage, buying a book online, attending some training courses, planning a meeting, taking a diet... These and your other activities can be part of something big or constitute entire projects. Simple project organizer lets you plan and do your personal projects and related tasks.
Organizing Project by Categories and Tasks
The first step in planning a simple project is to break down it into small tasks which are easier to set up and observe. Similar tasks can then be combined into categories or groups so that your personal project will be better organized for viewing. In some cases, sub-categories can be created for larger categories that consist of multiple tasks. This approach enables you to keep your project as observable as possible. VIP Organizer software lets you follow it. You can create categories and sub-categories and add tasks.
Setting Due Date and Priority
Each activity of your personal project needs to have some due date till which it should be done. It needs to have a certain priority as well in order to be sequenced in the right way. Without exact due dates and priorities specified, you can't plan your workday efficiently, especially if there are multiple tasks with different deadlines and unequal importance in your daily todo list. And either you can't focus your tasks on the target completion date of your project. So don't keep your tasks unscheduled and unranked. Use VIP Organizer to set exact due dates and assign right priorities.
Adding Notes and Reminders
A task represents the smallest amount of work that must be done. It is highly manageable and observable. As said earlier, it has an exact due date and priority. However, your tasks are just plain items of your project if they are not specified with some text descriptions and reminders. For example, you can add notes and reminders to make each task more descriptive and actionable. VIP Organizer provides both options. The Notes panel lets quickly add task notes right from your task list. In the Reminder tab you can set an automatic reminding message that arrives to your desktop and inbox at scheduled time.
Data Searching and Filtering
Even a small personal project may have tens or thousands of tiny tasks, which are hard to find and focus on. In this regard, when you choose between multiple single-user project organizers you need to consider such tools as searching and filtering. Both features should be available and easy-to-use, or otherwise you would just waste your time trying to find something in your database. VIP Organizer has these options. You can filter your tasks by multiple attributes as well as search your database by text keywords.
Protecting Your Project with Password
And one more important thing to consider is whether there is an option to protect your personal project by password. While you keep the project on your laptop or PC you can be sure that the data will be viewed by somebody. But most people (and perhaps you also) prefer keeping their projects on a USB stick which is easy to lose or forget somewhere. In such a case there is a higher risk your data will be read by another person, but you don't want this to happen. So the right solution will be using VIP Organizer with its great capability to set password for your database. No security trouble, no data loss.
Enterprise Software for Project Organization & Business Management
When you need to collaborate with others on one and the same project a simple project organizer becomes insufficient. There should be a kind of a collaborative enterprise-level software solution for project organization and management. With help of this software you can do all those things you did with a simple project organizer, plus you gain multi-user functionality and extended database capabilities.
Building Collaboration among Team Members
Your project is collaborative, so there is a team of two or more persons that share the project and take it from initial development through to final delivery. Collaboration enables you to commit the team to the project and ensure great lines of communication between team members. In CentriQS database everything can be shared between multiple users. The team can collaborate on their common tasks, schedules, documents, notes, time logs, and other information relating to your project.
Managing All Business Information in a Single Database
Obviously, project management is not the only activity your business deals with. You may also need to manage sales, marketing, HR management, accounting, CRM, staff training, inventory. The wealth of business activities your company manages requires an enterprise-level solution that lets keep and manage all business information in one convenient place. CentriQS is a great example. The software creates a single database where you can store, update and edit all information on your business. Your personnel can access this database to get their assignments, share tasks, manage projects, track sales orders, view customer profiles, make reports, schedule appointments, and more. CentriQS gives tools that help you manage your entire business.
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