If you are going to be assigned or are already assigned to the role of a project planner, you need to be a well skilled person who knows how to plan your project for better. Planning requires you to schedule working hours, decompose work into small items and sub-items, set dependency rules, assign right priority, manage documents, and use various templates. And this list of your duties can be continued. Also you need to use a kind of project management software to collaborate with your team.
Project Time Scheduling
Being successful at the project planner level will definitely require you a more careful and effective utilization of time that your team is going to consume throughout the project lifecycle. Time scheduling lets you prepare an accurate and comprehensive timeline that accounts for all project activities and their durations and deadlines. Your team members consider this timeline a strategic goal they need to achieve by completing the tasks in their individual schedules. This timeline helps you report the stakeholders on the state of your project as well as detect uncertainty early and solve risks.
Project time scheduling creates a foundation for planning both full-time and part-time types of job. Employee assignments, rotations and shifts can be efficiently handled to avoid delays and breakups throughout the project course. Overlapping jobs and activities can be handled as well. The workload of your team will be optimized and schedule bottlenecks will be minimized or even completely removed. CentriQS works exactly this way. This program allows you to develop schedules and user calendars to plan working hours, tasks and assignments of your team.
Decomposition, Dependency and Prioritization
A task creates the smallest piece of work. Your project is a kind of work that is hard to plan out. By decomposing the project into small tasks and even tiny sub-tasks you simplify the planning process. The entire work gets easier to comprehend by the team. Dependencies let determine a clear sequence of execution that tells how tasks precede and succeed each other. And priorities explain project tasks in terms of urgency and importance.
So the very first thing you need to take care of when doing your project planner role is to consider how to best decompose the work into tasks, what dependency to set up and how to rank tasks. In CentriQS you do everything with ease. You can break down your project into multiple tasks and sub-tasks. Predecessor-successor relationships can be defined between tasks to set dependencies. The most urgent and important can be moved on to the top of your task list. Filters and search capability make it easier to focus on your priorities.
Advantages of Templates for Project Planner
Project planning is made easier and quicker with templates. There are three significant advantages templates can offer you.
First, they are general and reusable, for example one task planning template can be used in multiple projects, especially if they come up in parallel or belong to the same portfolio.
Second, using templates lets you exploit the expertise of two distinct groups. One group creates a template that reflects in-depth knowledge of a specific approach. Another group adds some value to this template by customizing it to specific contexts or needs. The resulting template contains best practices and customization value that simplify the planning process.
And one more advantage is that templates are not language specific and are developed in layman's terms, so even the basic knowledge of a project planner is sufficient to comprehend and use them. A good template is readily translatable into your target. You just need to accommodate its content to the context of your ongoing project.
Enjoy Creating Different Templates in Your Database
All the advantages of templates are achievable with use of CentriQS. This software application lets you develop templates for various purposes. By default, you can create templates for tasks only. If needed, you can extend this functionality by simply activating the Template option for default and custom entities in your database, such as Project, Stakeholder, Customer, Supplier, Invoice, etc.
Document Management and Data Linking
Documentation lets record and support everything that happens with your project. Plans, estimates, spreadsheets, to-do lists, contracts, agendas, and many other docs you manage should be kept handy and linked to other project information.
Although there're plenty of project planner software applications available, not all of them let practice efficient document management. You might even use several applications to handle your project. But switching between the applications and related documents wouldn't be an efficient way of working.
So there should be a single solution to manage documents and link project data. As an example, CentriQS helps you manage project documents and files digitally. The software lets you organize all docs and files in your database and access them quickly. All pieces of the information (tasks, appointments, users, etc.) kept in your database can be linked to each other. The program creates links and reference fields to make it easier to navigate through the database and integrate your information.