Small companies manage their human resources in order to make them more valuable to their business. HR management lets deal with issues related to people such as payroll and compensation, recruitment and training, performance analysis, and more. Small business human resource software makes it easier to manage personnel. It lets create a centralized database for storing and organizing HR records, keep track of working time for payroll accounting, create templates for HR management activities, share documents and files among employees.
Centralized HR Database
In order to make long-term personnel projections, small business owners and executives need to have HR records in place and ready for use. A centralized personnel records database would be the right solution. When all of the data on your human resources is kept in one digital repository, you can reach optimal use of your time and business resources. As a business owner, you have full access to the service records of your employees, including domiciles, age groups, job titles, contacts, skill sets, job experience, etc. This information helps you better understand the strengths and weaknesses of your HR system and plan for corrective action and improvement.
In CentriQS database, you can create profiles for your personnel and specify each one with a range of properties, such as Name, Photo, Job Title, Address, Email, Phone, Birthday, Salary, and more. The database of CentriQS small business human resource software can be accessed by multiple users, so your HR data can be shared among top executives and decision makers of your company.
Some Tools that Make HR Management Easer
Once you create your database in CentriQS software you can use multiple tools to make this database serve your HR management needs. Some of these tools are as follows:
- Full Text Search to help you find employee information quickly in a few clicks
- Filters, Layouts and Presets to help you organize and manipulate HR data with ease
- Automatic Reminders and Notifications to focus you on urgent events in your agenda and track changes made to the database
- Scheduler to create and assign job schedule to multiple employees
The software has an intuitive interface that lets you navigate through the database - from view to view. You can select one of the multiple themes available in the software to make the interface even more attractive and comfortable for your eyes.
Time Tracking for Accurate Payroll Accounting
Time tracking serves as the key to accurate accounting of working hours and remuneration.¬† Companies track employee time to know how much time each worker actually spends on a particular job, what breaks and interruptions are made, and what amount should be remunerated. Any mistake or inaccuracy in the payroll process is unacceptable as otherwise the business can suffer from sudden losses, increased staff turnover and tarnished reputation.
CentriQS helps you ensure accurate payroll accounting by allowing you to track actual working hours per employee and calculate employee compensation. The software provides the Time Logs view where you can get a complete picture of what time has been spent on what tasks by what employees and when. CentriQS counts individual time logs and displays this information the Time Logs view. Such properties as Start Time, Finish Time, Duration, Rate, Cost, Amount (or other custom items of your choices) ensure completeness and accuracy of the payroll process.
Access to Shared Documents and Files
Just like any other business activity, HR management requires access to shared documents and files, so that employees can work and collaborate with each other in real-time. A shared workspace makes it possible to keep track of any updates made to a document, completely avoiding the confusion around multiple versions of files. Even better, all documents are uploaded to a protected server and only authorized users can access it to view/edit uploads.
Small business HR software provides an easy, reliable and secure way to share various documents and files. For example, CentriQS acts as a centralized repository where your personnel can upload and store their docs and share them with other users in your company, who might be in different locations. A system of permissions allows to view/edit files for only selected users. When a document uploaded to CentriQS database is changed, a notification will come up to alert assigned users about the latest updates.
Templates for Human Resource Professionals
HR professionals and recruiters often need to do recurring tasks and activities from week to week, from month to month. For example, employee training can be provided each quarter, interviewing can be done each month, performance evaluation can be carried out each week. In most cases, each HR management activity has one and the same set of steps and instructions that must be done, so apparently it would be helpful for HR professionals to use templates in planning and doing their regular duties.
CentriQS as Small Business Human Resource Software
Task templates in CentriQS software make it possible to plan out sample tasks in advance and then use this data in performing regular HR management activities and duties. For instance, you can create a staff training template that contains tasks needed to provide regular training and development to your personnel. Or you can create an interview agenda template and use it to plan and carry out interviews and meetings with job seekers. CentriQS small business human resource software gives you extended template creation functionality to help you plan and manage any HR management activity.