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Effective time management is a must-have today, and most people regardless of their business professions and personal interests try to foster good habits, develop useful abilities and find helpful software tools to plan and track the time they spend on their activities. Calendar software is one of those tools that make time management much easier and attainable. This kind of computer program lets create and keep tasks, schedules, agendas, todo lists and other time management "necessities" in a single database. When you use this database, you can make job templates, schedule appointments with your clients, receive reminding alerts and notifications, and analyze your performance.
Single Calendar Software Database for Effective Management
Effective management starts with keeping everything you need for your life or business organized and handy in one place. Then you can easily find necessary records, plan tasks in minutes, schedule appointments with your customers, be aware of upcoming events, and more. Ideally, there should be a database to create, store, update and view all of the things needed for you to manage your life and business effectively.
CentriQS Database Solution
Creating tasks and schedule items in a single calendar software database appears to be an easy thing with CentriQS.
This program lets you use the Scheduler view to plan your activities and appointments in a few mouse clicks. Moreover, the software provides a complete solution to manage your personal data as well as your business projects. This solution will help you reach effective management in business and life. Tasks, schedules, files, docs, appointments, customers, orders, dashboards or whatever else can be easily organized and efficiently managed in CentriQS database.
Task Templates for User Calendars
Templates make it easier for employees to create and share sample entries on their calendars. Templates are great for planning regular events and recurring activities. For example, when you need to schedule a sample agenda for Monday meetings and share this agenda with all attendees, CentriQS calendar software provides you with the Templates panel that lets you preset and duplicate sample tasks for your agenda.
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After you set start and finish dates and user assignments for your tasks and duplicate the template, your meeting agenda will be created, and then assigned users will see it on their calendars. The Scheduler panel in the Tasks view lets you quickly switch between user calendars and drag and drop items of the template to make task assignments. |
Appointments with Customers
Apparently, you don't want to put your customers on hold or make them wait while you try to find needed records in your paper appointment book. Effective scheduling in calendar software lets you create and manage your appointments in a few mouse clicks. And doing so is one of the key principles of David Allen's cult of hyper-efficiency, known as GTD.
In CentriQS database, every meeting added to your schedule can be quickly and easily found. You can display your agendas in the Daily, Weekly or Monthly view, plus there is the Timeline view to show multiple schedule items on a single screen.
Date Navigator will allow you to switch your calendar view to a needed date or range of dates. Repeating and regular appointments can be handled with ease by setting up recurrence patterns that best fits your daily schedule. The collaboration software lets display only working hours on your schedule, so no worry - all of your pending tasks and appointments will be planned for the workday and you won't disturb your customers after the workday. |
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Automatic Reminders and Email Notifications
Job scheduling involves creating calendars that show activities, their durations, deadlines and assigned employees. Automatic reminders and email notifications in calendar software make this process more effective and help employees remember about activity durations and deadlines.
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When you add an item to your schedule in CentriQS software, you can set several kinds of reminding alerts. One can be set at specific date and time (example: you can be reminded about an upcoming event on this Monday at 10:30 AM). Another one can relate to your task's due date (example: the program can send you an automatic alert 3 days before the due date). |
Schedule Performance Analysis
Schedule performance tells you how well you adhere to the planned course of action and whether you meet scheduled deadlines. In CentriQS, the performance of your schedule can be measured in terms of the time you spend on your tasks. The calendar software lets you compare actual time against estimates and calculate deviation. If there is a positive deviation then apparently you come up ahead of your schedule. In case your tasks are delayed and still in progress regardless of the scheduled deadlines, you deviate from the schedule and demonstrate lower performance. Ideally, you should stick to your schedule and complete your tasks which are due to be done, and then you will reach a zero deviation. All of this data can be viewed and analyzed in Task Analytics.
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