|
The principles of effective time management requires you to be an organized and committed individual who knows the value of time and can use software tools for planning working hours and analyzing performance. Follow the given bellow tips and use CentriQS time management software to schedule your working hours, prioritize your todo lists and analyze your performance.
Commit to Scheduling Right Duration for Tasks
Each task requires you to devote a certain portion of working time that is basically defined by the task's complexity, availability of necessary tools, and your skills and knowledge. If you can't commit to defining the right duration for the task, you shouldn't put it in your daily schedule. Try to be realistic, not idealistic when estimating task duration and making your schedule.
Creating a schedule with tasks that you can't complete on time will set yourself up for frustration otherwise. When you schedule work in CentriQS time management software, you can use the "Estimate" property to set expected duration for each of your tasks. Larger tasks that require more time and effort can be broken down into smaller subtasks with shorter durations. |
 |
Keep Your Focus on Time, not on Tasks
You can practice effective time management if you keep your focus on your schedule rather than on your todo list. Try to think of your workday in terms of time and never plan your daily activity in terms of tasks you must do. Although it's hard to predict how long a task will take you must begin each day with reviewing your daily schedule and keeping your focus on the most urgent and immediate items. A great way to get into your daily routine is to schedule regular intervals and then set a milestone for each for easier tracking of time spent and control of results achieved. In CentriQS you can use the fields "Actual" and "Remain" to keep track of time spent on your tasks. The software helps you focus on your schedule and control the time remaining till task completion.
No Multitasking, or Do One Thing at a Time
Multitasking means making an attempt to do two or more tasks at the same time. For human beings multitasking is a myth, only computers can do many different tasks and processes at once. Even if you try to do several simultaneous activities, in actuality you will switch back and forth between these activities. And the time you spend on getting back to the activities will make you less efficient and less effective, Faith Brynie highlights in her article "The Madness of Multitasking" published at Psychology Today. When switching, there is a higher probability that you lose your focus and engagement. Therefore, multitasking is only for computers, not for people, and you need to do one thing at a time.
Apparently, effective time management rejects multitasking. And CentriQS follows the same idea. With help of CentriQS you can focus on doing a single task at a time, while other tasks of your todo list remain inactive. When you begin to do a single task, CentriQS shows Timer that counts minutes and hours you spend on the task.
 |
If you try to run one more task (or another user begins your current task), the time management software creates a time log for the current task and begin the new one. Timer makes it possible to calculate total time you actually spend on your task. |
First Things Come First
People are often overwhelmed with so many tasks they need to carry out on a daily basis. The problem is that among a variety of tasks to do it is hard to decide what things require immediate attention. Prioritization lets solve this problem. By prioritizing your activities you move the most urgent and important tasks on to the top of your to-do list. And anything that has lower importance and can be put off for later should appear at the bottom of your list and be marked with a lower priority. For example, in CentriQS you can use Urgency-Importance matrix along with numeric priorities to rank and sort out your tasks according to their importance and urgency. The software helps you plan your workday in line with your job rankings.
Make Your Schedule Flexible with Empty Slots
Flexibility in scheduling means that your schedule is developed in a way that lets you do your tasks effectively and gives you time for recreation. You don't need to schedule every hour of your workday, but leave empty slots and dedicate some time to short breaks. Schedule flexibility lets you create time blocks and keep track of minutes and hours that are lost or remain pending.
In the Scheduler of CentriQS software you can develop user calendars and leave empty slots between tasks and appointments added to your daily schedule. Reminders help you keep track of upcoming events, and notifications let you be aware of overdue tasks and delays. |
 |
Analyze Performance with Time Management Software
The way you manage and perform your tasks determines whether you are on or behind schedule. Time management performance lets you analyze your wins and losses and create an action plan for schedule improvement. Performance analysis requires you not to act on impulse, but take a moment to think. It means you need to figure out what is most important to you, what items can be stricken off your to-do list, and what hours remain available for your next actions. In CentriQS time management software you can use the Tasks Analytics view to analyze your performance and make decisions regarding your further actions.
| 
Play Demo
Download
